RoomproofQuick answer: A punch list is the list of work that still needs fixing or finishing before a job is complete. A photo of each item removes the guesswork: circle the problem, add a note such as “touch up paint left of switch”, set the status, and download a PDF with every open item on the first page.
What goes on a punch list
| Field | Example |
|---|---|
| Area or location | Kitchen, 2nd floor hall, Unit 4B |
| Item | Upper cabinet door |
| Description | Rubs on the frame when closing; adjust hinges |
| Status | Open, In progress or Done |
| Photo | A close-up with the spot circled, plus a wide shot showing where it is |
| Responsible | Cabinet installer (write it in the notes) |
In Roomproof, areas are the rooms, each item carries its status and notes, and every photo is numbered, so the summary can point the crew to “Photos 4-5”.
How to run a punch list walkthrough
- Walk the job area by area with the client, architect or site manager. Rename the sample areas and items to match the job.
- Add an item for each defect and photograph it. Tap the photo and use the circle or arrow to mark the exact spot.
- Say who fixes it. Write the trade or person in the notes, for example “Painter: touch up”.
- Set the status and create the PDF. The first page lists every Open and In progress item with its photo numbers.
- Walk it again after the fixes. Change items to Done and add a photo of the finished work. Save the project file so the next walk starts from this one.
Punch list statuses
| Status | Meaning | In the summary of open items? |
|---|---|---|
| Open | Not started | Yes |
| In progress | Work has started but isn't signed off | Yes |
| Done | Fixed and checked | No, but it stays in the full checklist |
Punch list, snag list, deficiency list
They're the same idea under different names. “Punch list” is the usual US term, “snag list” is common in the UK, Ireland and Australia, and “deficiency list” is often used in Canada. Whatever you call it, the list works best when each item is specific, has one owner and has a photo.
For homeowners, a punch list is also the moment to hold back final payment until the work is right. Agree the list in writing with your contractor, ideally signed by both of you, and keep it with the contract.
FAQ
Who makes the punch list?
Usually the general contractor or project manager, together with the client or architect, at a walkthrough near completion. Homeowners and subcontractors make their own lists too.
When should I create a punch list?
Near substantial completion and before final payment. Many contractors also run rolling punch lists room by room as areas finish.
Can I show before and after photos of fixes?
Yes. Add a photo of the fixed item to the same entry, or use the before and after template to show pairs side by side.
Can I put my company logo on the punch list?
Yes, for free. Open “Company name and logo” in the report details and add your logo and contact details.
Can the client sign the punch list?
Yes, on screen on your phone or tablet, or on the printout. Each signature has a name and date.
Other photo report templates
Last updated · Written by the MiniTools team. Roomproof is a documentation tool. This page is general information, not legal advice.